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Download a PDF of the NACWAA Bylaws
ARTICLE I. MISSION STATEMENT
The National Association of Collegiate Women Athletics Administrators (NACWAA) is membership organization dedicated to providing educational programs, professional and personal development opportunities, information exchange, and support services to enhance college athletics and to promote the growth, leadership and success of women as athletics administrators, professional staff, coaches and student-athletes. NACWAA is a 501(c) (3) not-for-profit association.
ARTICLE II. MEMBERS
Section 1. Membership Classification
A. Active Members. Each active member shall have a voice and one vote and shall be eligible to serve on the Board of Directors or on NACWAA committees. Except as otherwise noted herein, all powers and authority of NACWAA shall rest with the active members.
B. Associate Members. Associate members in NACWAA shall have a voice but no vote in NACWAA business. They may not hold office or serve on the Board of Directors or on NACWAA committees except as consultants.
C. Student/Intern/Retiree Members. Student/Intern/Retiree members shall have a voice but no vote in NACWAA business. They may not hold office or serve on the Board of Directors or on NACWAA Committees except as consultants.
ARTICLE III. MEMBERSHIP MEETINGS
Section 1. Annual Meeting. An annual meeting
of NACWAA shall be held.
Section 2. Special Meetings. Special meetings may be called by the President alone or may be called by the Board of Directors but shall be called upon by the written (electronic or hard copy) request of 50 members. The purpose of the meeting shall be stated in the call. Except in emergencies, 30 days’ notice shall be given.
Section 3. Quorum. Fifty
members shall constitute a quorum for membership meetings.
ARTICLE IV. FISCAL AFFAIRS
Section 1. Fiscal Year. The fiscal
year of NACWAA shall be from July 1 through June 30.
Section
2. Dues. The annual membership dues of NACWAA
shall be established by the Board of Directors.
Section
3. Budget. The annual budget for NACWAA shall
be prepared and approved by the Board of Directors. The budget
shall be presented annually to the membership.
Section
4. Audit. The Board of Directors shall provide
for such audit and control of funds as are necessary to assure
their safe-keeping and complete accounting.
ARTICLE V. ELECTED OFFICIALS
Section 1. Composition. Board of Directors. The President, the Immediate Past President, the President-Elect and twelve elected representatives shall constitute the Board of Directors. Ex-officio nonvoting members of the Board of Directors shall include the Executive Director and other experts as needed (e.g. legal counsel) as appointed by the President. At least four Board members shall be from NCAA Division II, Division III, NAIA, or NJCAA and of these four members at least one must be from Division II and at least one must be from Division III. The Board shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by NACWAA. The President, the Immediate Past President, and the President-Elect shall serve for one year or until their successors are elected. Directors shall serve for one four-year term or until their successors are elected
Section 2. Officers. The officers of the Board of Directors shall be the President, the Immediate Past President, and the President-Elect of NACWAA. In addition to the normal duties of her office, the President shall have signature privileges in the absence of the Executive Director. A Secretary and a Treasurer, from among the directors, shall serve as officers; they shall be recommended by the President and approved by the Board of Directors. The President shall be the official spokesperson for NACWAA. In the event of the absence of the President, the President-Elect shall preside at the meetings of NACWAA.
Section 3. Powers and Duties. The Board shall have the general power to administer the affairs of NACWAA and to initiate and carry out its programs and policies between membership meetings, including making modifications to the NACWAA Policy and Procedures Manual.
Section
4. Nominations.
A. A Nominating Committee consisting of active members shall be elected by the membership at the annual meeting of NACWAA. Candidates for the Nominating Committee shall be submitted to the membership by the Board of Directors; additional nominees may be suggested from the floor. Composition of the Nominating Committee shall reflect the demographics required by these Bylaws for the Board of Directors.
B. The Nominating Committee shall prepare a slate consisting of a single candidate for President-Elect and candidates for open positions on the Board of Directors. It is preferred that the candidate for President Elect shall have had experience on the Board. The slate for Directors’ positions shall be selected so that at least 33 percent of the candidates shall represent constituents of NCAA Division I, and at least 33 percent of the candidates shall represent constituents of NCAA Division II, NCAA Division III, NAIA, or NJCAA. In preparing the slate, the Nominating Committee shall give due consideration to ethnic diversity and fair geographic representation. The Nominating Committee shall forward its final slate to the President.
Section 5. Elections. President-Elect and new Directors shall be elected by ballot at the annual meeting. Additional nominations may be made from the floor. Absentee ballots may be cast. Members who wish to cast an absentee ballot shall request a ballot from the National Office and shall return it postmarked at least 14 days prior to the annual meeting. Election shall be by plurality vote.
Section 6. Meetings. The Board shall meet in conjunction with the annual meeting as well as other meetings called by the President or upon written request of 10 members of the Board or 50 members of the Association. With the exception of Executive Sessions, meetings of the Board shall be open to any interested member. Other interested parties may attend upon the invitation of the Board. Ten members of the Board shall constitute a quorum.
Section
7. Vacancies.
A. President. In the event of a vacancy in the office of President, the Secretary shall call a meeting of the Board, which shall elect by majority vote one of its members to fill the unexpired term
B. Secretary or Treasurer. In the event of a vacancy in the office of Secretary or Treasurer, the President shall, with the approval of the Board, appoint a member of the Board to fill the unexpired term.
C. Board of Directors. In the event of a vacancy on the Board of Directors, the President shall, in consultation with the Nominating Committee and with the approval of the Board, appoint a member of NACWAA to fill the unexpired term.
ARTICLE VI. EXECUTIVE DIRECTOR
The Executive Director shall be employed by and report to the Board of Directors. The Executive Director will serve as an ex-officio member of the Board and of the Executive Committee. The Executive Director shall perform duties as assigned and approved by the Board of Directors.
ARTICLE VII. EXECUTIVE COMMITTEE
The Executive Committee of NACWAA shall consist of the President, the Immediate Past President, the President-Elect, and the Executive Director serving ex-officio. The Executive Committee shall govern the affairs of NACWAA between meetings of the Board.
ARTICLE VIII. COMMITTEES
Section 1. Standing Committees. NACWAA shall have the following standing committees: Membership, Bylaws, Legislation, Awards, Sponsorships, Finance, Nominating, and Personnel. Except as otherwise noted herein, the President shall, with the approval of the Board of Directors, appoint each committee chair from among the members of the Board and the respective chairs shall appoint committee members, with due consideration given to ethnic diversity and fair geographic representation. The President shall be an ex-officio member of all standing and special committees except the Nominating Committee.
Section 2. Special Committees. Special Committees may be appointed by the President as necessary.
ARTICLE IX. AMENDMENT OF BYLAWS
The NACWAA Bylaws may be amended by a 2/3 vote at a regular or properly called meeting of the membership, provided that the proposed amendment or amendments have been submitted in writing (electronic or hard copy) to the membership at least 30 days prior to the meeting at which they are to be considered.
ARTICLE X. AMENDMENT OF POLICY MANUAL
The NACWAA Policy and Procedures Manual may be amended by the Board of Directors, provided the membership has been notified of proposed changes and permitted an opportunity for input. NACWAA members may rescind a Policy Manual proposal approved by the Board if 50 active members submit in writing to the NACWAA National Office a request to do so.
REVISED BY BOARD OF DIRECTORS – February 2000, June 2000, February 2004
MEMBERSHIP RATIFICATION – October 2000, October 2004 |
